Records are made in group chats.
Bounces, stems, reference mixes and verbal deals change hands in WhatsApp threads — not in a label portal or a shared drive anyone maintains.
A&R vault · Rights clearance · Inside WhatsApp
Studio chats in.
A cleared catalog out.
Status Vault turns studio WhatsApp chats into an automated A&R catalog and rights-clearance engine — rescuing expiring audio and stem links into a versioned web player while executing binding split sheets and producer agreements via private 1:1 messages, with zero apps to download.
- 100% official WhatsApp Cloud API
- ESIGN & UETA e-signatures
- Zero apps to download
The problem
Modern records are made in chat threads that were never built to hold them.
The links die.
WhatsApp media download URLs expire minutes after delivery and transfer links expire within days. The session record decays while the song gets better.
Paperwork arrives last.
Split sheets and producer agreements get chased after release, when memories have drifted and missing Writer or Publisher IPIs stall royalty registration.
How it works
Capture. Vault. Clear. Without leaving WhatsApp.
- 01
Capture
Studio chats flow into Status Vault through the official WhatsApp Cloud API.
- Dual-Rail ingestion: Cloud Groups API pods for intimate sessions, 1:1 forwarding for large label threads.
- Routine file drops are acknowledged silently with an emoji reaction — no chat noise.
- Nothing to install. Collaborators keep using the WhatsApp they already have.
- 02
Vault
Every mix and stem is rescued before its link expires and stacked into a versioned player.
- WhatsApp media streams to Cloudflare R2 inside Meta's five-minute download window.
- Google Drive, Dropbox, WeTransfer and iCloud links are fetched and preserved.
- Revisions stack Demo → Mix 1 → Mix 4 with BPM, key, sample rate and integrated LUFS.
- 03
Clear
When the master locks, the paperwork executes in private 1:1 messages.
- /lock binds a SHA-256 fingerprint of the approved master to every agreement.
- /splits and /producerdeal move each signatory into a private WhatsApp Flow.
- Executed, tamper-sealed PDFs are delivered in chat and kept in the vault.
Dual-Rail ingestion
Built on the official WhatsApp Cloud API — for the five-person session and the twenty-person label thread.
Rail 1≤ 8 seats
Studio Pods via the Cloud Groups API
For intimate sessions, Status Vault runs the group itself: up to seven collaborators plus the Status Vault number, joined exclusively through an invite link, with the live web vault pinned in the thread.
- Official Groups API on a dedicated Official Business Account number
- Invite-link entry only — nobody is added without tapping in
- Signing escalates to private 1:1 threads, where interactive Flows are supported
Rail 29+ seats
1:1 forwarding & pull claim links
In large label threads, collaborators forward files and links to Status Vault in a private chat. One-tap quick replies route each asset to the right track or a new project.
- HMAC-signed, 72-hour wa.me claim links dropped into the existing thread
- The collaborator taps and sends — they initiate contact, and opt-in is recorded
- Status Vault never cold-messages a phone number
No unofficial scrapers. No WhatsApp Web session bridges. No Coexistence mode on Status Vault numbers.
Creator Passport
Sign once. Clear forever.
Your first song
A private WhatsApp Flow captures your legal name, p/k/a, Writer PRO and Writer IPI, Publisher and Publisher IPI — always kept as separate fields — and loanout details. Sign your name in dark ink on paper and snap a photo; Status Vault extracts a clean transparent ink signature and encrypts it in your Passport. No paper nearby? Sign with your typed legal name and add ink later.
Every song after
One screen shows the track, the approved master mix and your exact split. You tick an explicit confirmation that adopts your saved signature for that specific agreement — and it executes in seconds.
On a laptop
WhatsApp Flows do not run on WhatsApp Web or desktop apps, so every signing request also carries a single-use, 24-hour secure link to review and sign in the browser.
Compliance architecture
Legally binding by design, not by afterthought.
US ESIGN Act & UETA
Affirmative consent to electronic records before anything is signed, a per-agreement adoption action for every signature, and an append-only signature ledger. A saved signature is never stamped automatically.
SHA-256 tamper sealing
The locked master audio and the executed PDF are both fingerprinted with SHA-256 and recorded with each signature event, so any later alteration of either is detectable.
Meta platform policy
Official WhatsApp Cloud API only — no scrapers or WhatsApp Web bridges. Collaborators always initiate contact through pull claim links, and automation is restricted to task-specific studio workflows.
Data protection & deletion
Encryption at rest, row-level tenant isolation, and self-service deletion that purges unexecuted chat metadata and saved signatures while preserving executed legal agreements.
Built for
Everyone who touches the record — and everyone who gets paid from it.
Producers & songwriters
Your Creator Passport travels with you. Sign once, then clear every future session in seconds — on your phone, in the chat you are already in.
Independent labels
A searchable A&R catalog of every version, stem and executed agreement, ready for distributor and SoundExchange delivery.
Managers & producer teams
Deal terms negotiated, executed and archived without chasing signatures across time zones or email threads.
The company
Incubated inside a working record label.
Status Vault is built and operated by Official Status, LLC, an independent record label, so every workflow is shaped by real sessions, real splits and real release deadlines.